Smart HRM Cloud System in Vietnam and South Asia

HRM systems must perform the fundamental functions of salary calculation, attendance management, shift arrangement, leaves management of the factories or companies in Vietnam and South Asia. But in many of those systems, a lot of mistakes have occurred or they require too much manpower to carry out the processes……United Power Software Technology ( UP TECH )

Vietnamese version

Chinese version

日本語介紹

Traditional HRM System or Package system

Slow
Can not keep up with Vietnamese labor laws.
Can not satisfy the developmental needs of the company
Expensive (Has to own a server, database, firewall, and keep an IT staff to maintain them)
Language and interface inflexibility

Expenses of a traditional Vietnamese HRM System, attached with ERP, or Package system :

Basic functions of a HRM System（USD5,000-8,000）
Need to set up a server（USD5,000-8,000）
Need to buy a database（USD7,000-9,000）
Need to buy firewalls（USD8,000-15,000）
Need anti-virus software, IT experts to operate them….
Around USD 25,000-40,000 in total

The system above presents many problems:

Could not satisfy business needs, such as birthday allowance, full attendance bonus, trade union fee (dues), All kinds of plus or minus items. Still need to work with Excel then upload the results to the system.
High charges for upgrading when the Vietnamese Labor Law, Social Insurance Law are updated.
High charges are required when the company needs to enhance the function of the system.
There are either too many or too few arrangements of shifts, needing extra re-work to fix.
Have to purchase a server, a database, firewalls, anti-virus software, and server room…. very expensive, and these things will be outdated very soon. You need to upgrade frequently.
Need to hire IT specialists to manage the tasks mentioned above. The quality and the skill set of the people and their management are also problematic.
Cannot pre-schedule shifts.
The system runs very slowly.
Doesn’t have sufficient language supports.
Most of the software or systems only can run on a PC. Less mobility.
Very expensive, or extremely expensive.

Powerful – Accurate – Fast – Cost Saving

United Power Vietnam Smart HRM Cloud System with Vietnamese-English-Japanese-Chinese Interface

Powerful functions

Easy ! Vietnam social insurance and each kind of salary items.
Flexible ! To set all kinds of plus and minus items of salary, allowance, and bonuses without any extra efforts (such as excel or other tool kit):
- Trade Union Fee (Dues)
- Birthday allowance
- Full attendance bonus
- All other kinds of incentive and allowance
- Bonus for special holidays
- Reimbursement or deduction for employment termination
One click to simulate shifts scheduling, never worry about over or under arrangement.
Can synchronize with or replace time-keeping machine or time and attendance system.
Very Speedy （5 seconds）
- Manager can know the working status of all team members.
- Search all employees’ attendance and salary.
- Provide tables and documents for Labor auditing.
- Manage the company’s important information of attendance, statistic of salary, headcount budget.

Flexible Interface

Vietnamese, English, Japanese, and Chinese interfaces
RWD runs for PCs, Android Tablets, iPads, Smartphones
Runs on Web pages, so it is not necessary to install programs

We save huge amounts of cost for our customers

not necessary to buy software, server, database, firewall, and … not necessary to hire IT people to manage those.
the price is very reasonable: implementation fee + monthly renting fee (monthly renting fee equals to half the salary of a HR specialist at a company with 100 employees)
take a company with 100 employees for example:
- after using our system, the needed manpower (for dealing with salary calculation, attendance…) can be reduced from 20 working days/person to 3 working days/person
  the saving per year
  = 17days X 420,000 (daily salary with social insurance) X 12 (month)
  = VND 85,680,000
- reduce the amount of time that employees take to apply for leaves through our system
  the saving per year
  = 100 person X 50 times X 15minutes X hourly rate
  = 5000 X 15 minutes X hourly rate
  = 1250 hours X hourly rate
  = 1250 X 30,000 (average of hourly rate)
  = VND 37,500,000
- in the first year, the total saving for a company
  VND 123,180,000 + USD 25,000 – 40,000
- from the second year, every year the company will save
  VND 75,000,000

Why choose United Power Smart HRM Cloud System

External Impact
- the Vietnamese Labor Law changes frequently
- the labor auditing from government, customers or NGO
- the modification of social insurance rate
Internal Challenge
- timely incorporation of new Vietnamese laws and social insurance
- instantly provides data for labor auditing
- reduce the loss from people’s careless mistake or illegal acts
Organizational Effectiveness
- to strengthen the HR system and policy
- to accelerate the process of HR tasks
- to manage annual budgets easily
- to reduce the unnecessary cost

Our customers:

More than 1000 companies are our customers in Taiwan, German, France, USA, Japan, Vietnam and China:

We headquarter in Taiwan. We can handle all kinds of payroll, attendance and leave affairs with our Vietnam factory’s HR supervisor. UP TECH customer service engineers also deal with problems online almost in real-time. Our cooperation is smooth and delightful.

Claire, HR manager, TSRC

Help us go paperless! Originally it took four or five days to calculate the payroll. Now the next morning of the payday, few clicks complete the task. The engineers of UP TECH are very professional in Vietnamese laws and regulations. They helped us find many mistakes in our policy and convinced the HR supervisor with 100% accuracy. —Textile Factory 1, 2, and 3 in Vietnam, 2,400 employees.

Mr. Su, IT Manager, KWONG LUNG Down & feather

We have hundreds of technical engineers who go out for customer service every day. We have trouble managing their attendance, even we have asked customers to assist us. Through the APP of UP TECH system, timekeeping, leave application in the cloud, and sign-off functions make our management very easy. A monthly report is also evident and convenient to read. 400 employees

Mr. Lin, IT manager, TE - 1 Painting Vietnam

UP TECH solves most payroll and attendance problems. All employees apply for leaves online, and supervisors approve and sign it on their mobile phones. Vietnam’s salary, insurance, and income tax are very complicated, and the laws and regulations frequently change. The system is okay with it. We are incredibly relieved when we stop using excel. Now HR department can focus on more valuable things. 2200 employees

Stella, HR manager, WNC Vietnam

Traditional System VS United Power Smart HRM Cloud System

	Traditional System	United Power
Payment	USD 25,000 – 40,000 some has long term contract	Monthly rate, no long term contract
Service Ceased	Cannot get a refund	Can stop the service (inform us 3 months in advance)
Maintenance Cost	Around 15-20% of the expense of the software	Around 1/5-1/4 of the traditional cost
Hidden Costs	Server, electricity, cable, operation system, database, IT specialists and their leaves	None！
Upgrade Cost	Has to pay for it	Free！
System Maintenance & Security	Needs specialist to maintain the server, network, anti-virus, firewall setting	Nope ！Our cloud server & firewall are from Amazon
Maintain the Server Room	It’s not easy to setup a server room to meet the professional requirements (some clients lost their data to fires or floods)	Top level cloud server at USA Amazon
Cable Security	Should buy the security certificate	SSL Certificate & 256BIT encryption
Stability	Depends on the equipment and people’s skillset	Amazon EC2 Technology, which offers very high stability

Many customers ask, “How do you implement information security protection?” We are cautious when choosing cloud platforms. In addition to being a benchmark in technology, Amazon also has information security protection in place. Compared with customers who spend a lot of money to build their security operation system, Amazon’s cloud platform is a relatively low cost, and its protection strength is definitely one of the best. When choosing a cloud platform, we also deliberately avoided “private cloud” because we were afraid that our customers’ valuable data might leak.

No matter your business in Vietnam and South Asia is a Giant, Big, Medium, Small or Micro-sized, you need a world-class Smart HRM Cloud System to support your salary calculation, attendance management, shifts scheduling and leaves management. Please feel free to contact us . It will be our pleasure and honor to be at your service!

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Call：

+84962343690 (Vietnam and Chinese)

+886-02-77099007#777 (Chinese)

United Power Software Technology ( UP TECH )